Bid Management System


Bespoke Bid Management System

I can create a bespoke Bid Management System for your commercial team.

I worked with my client for six months to create a tailored Bid Management System that ensured efficient management of all types of civil engineering bids from bid decision through to contract award and mobilisation.

With aspirations to become a Main Contractor, they had a new and rapidly expanding bid team, keen to win work and increase turnover for the company.

I completed a comprehensive gap analysis, reviewing bidding, people management, operations and one losing bid. Over the course of six months, I developed a bespoke Bid Management System (BMS), with initial drafts tailored to current practices and future aspirations. I provided teams with training, coaching and mentoring across all processes, before using the BMS to submit a live bid.

This BMS provides a coherent set of procedures and supporting forms to enable control of bidding practices and efficiently win work. It is a management system and knowledge base consisting of over 20 processes, 35 supporting forms, and several reference documents.

My client has seen clear improvements and benefits since the implementation of the BMS, including:

  • Win rate improvement – before the BMS, success rate was 1 in 5 – it is now 1 in 4.3
  • Increased number of tenders submitted through more efficient process – £159m (2016) to £185m in 2017
  • Job satisfaction increased through clear set of roles and responsibilities
  • Winning bid submitted for multi-million-pound Highways England Framework